Creating a pricing table is usually a manual and time consuming process involving formulas and formatting with Excel, but all of that is taken care of with ProcureNow. All you have left to do is tell us how you want to set up your table and what items you want to procure.

Part 1: Creating the Table

  1. In the Pricing section of your project, specify the duration of the contract and then click Create Pricing Table.
  2. If you have multiple tables, we recommending naming them so that you can differentiate them. To give your table a title, description, or provide specific instructions for the vendor, enter them in the text fields and press Next. Otherwise, press Skip.
  3. There are four options you have when setting up your table.     

This is what a table with the settings above would look like in a finalized document.

  • Break out pricing by year – allows you to set differing prices as the contract years change. For the table above, this option is disabled.  
  • Specify quantity of items – allows you to specify the quantity of items. For the table above, this option is enabled and the quantity column is left for you to fill.  
  • Specify unit price of items – allows you to specify the cost per unit for each item. For the table above, this option is disabled and the column is left for the vendor to fill.
  • Include total row at bottom of table – creates a sum total row for each year. For the table above, this option is enabled. 

Important note: In the final document, the table will include the columns for units, quantity, and cost per unit regardless of whether you enable the option. If the option is disabled, the vendors will be asked to fill these columns in their proposal. Conversely, if the option is enabled, you will input these specific values yourself.

     4. After you've chosen your options, press +Create Table.

Part 2: Inserting Items Into the Table

There are two ways to input items into your table:  

  1. One way is to manually enter the properties of each item you wish to procure, including the Item Description, Item Unit, Quantity, and the respective years that apply to the item. 
  2. Alternatively, you can click on the pricing suggestions to the left to automatically enter items that apply to your project. 

To see what your table will look like, you can press the green Preview button.

That's it! You have made your pricing table and can now move on to the next section of your project, How to fill out the Evaluation section.

Editing Your Table Title, Description, or Options:
If you would like to learn how to edit your table's title, description, or change its options after you've made it, visit this article.

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